Invitation to Tender (ITT) Template
Download the invitation to tender template (Microsoft Word document)
Invitation to Tender: The ITT is an invitation sent to a shortlist of bidders to make a formal and detailed offer to supply the services or goods required.
Item details
This is a template for an Invitation to Tender (ITT) for the procurement of services. The ITT is an invitation sent to a shortlist of bidders to make a formal and detailed offer to supply the services or goods required. It's also called an RFP.
An Invitation To Tender (ITT) template is a procurement document prepared by agencies who wish to receive tenders from contractors or vendors. An Invitation To Tender (also known as an ITT) generally
includes a costing, time estimate, and specifications of what’s required from the bidder.
Use this 57-page MS Word template to write concise, effective, and successful Invitation To Tenders. The template pack also includes a free Expression of Interest template, Clarifications to ITT Queries, and Vendor Assessment spreadsheets.
You can use this template to show prospective bidders that you're a professional organization which expects their bid to match the high standards you have set.
You have described your requirements in a clear format that will improve communications between both parties and aid transparency.
You have committed time and resources into this project and expect bids to reflect this commitment.
This template helps you articulate your specification of requirements, the approach to payment (e.g. daily rates and fixed price costs), personnel requirements, and also contains several appendices that will assist you in your procurement process. The template also includes sample formats that can be used by Bidders and Suppliers when preparing their bids.
ITTs have a deadline by which all tenders must be made. Tenders are then opened and the company making the offer chooses the best offer. Tender documents can be ‘sealed’ which means that they are private or public. Invitations To Tender are often used in the construction industry, but are also used in contracts for the supply of goods or services.
0. General Information
0.1. Name of Bid
0.2. Query Handling
1. Executive Summary
1.1. [Issuer's] Background
1.2. [Issuer's] Mission Statement
1.3. [Issuer's] Role
1.4. [Issuer's] Organization Structure
1.5. Background & Supporting Information
1.6. Context
1.7. Project Constraints and Assumptions
1.8. Scope of Work
1.9. Project Start
1.10. Contract Overview
1.11. Prime Contractor Responsibility
1.12. Closing Date
1.13. Evaluation
1.14. Contract Award
1.15. Response to Queries
1.16. Additional Information
2. Specification of Requirements
2.1. Objectives
2.2. Deliverables
2.3. Project Duration
2.4. Possible Additional Work
2.5. Collaboration
2.6. Resource Requirements
2.7. Target Groups
2.8. Mandatory Requirements
2.9. Desirable Requirements
2.10. Timescales
2.11. Quality Measures
2.12. Effort Required by Issuer during project
2.13. Sample Requirement - Website Design
2.14. Sample Requirement - Training
2.15. Sample Requirement - Documentation
2.16. Sample Requirement - Maintenance and Support
3. Schedule of Costs
3.1. Payment Schedule
3.2. Payment Arrangement
3.3. Details Costs
3.4. Fixed Price Costs
3.5. Detailed Costs
3.6. Technical Support Costs
3.7. Further Conditions
4. Required Format
4.1. Format
4.2. Layout
4.3. Management Summary
4.4. Proposed Solution
4.5. Project Management
4.6. Costs
4.7. Bidder's General Information
4.7.1. Bidder's Profile
4.7.2. Third Party / Consortium Profile
4.7.3. Customer Base
4.7.4. Financial Details
4.7.5. Technical Capability
4.7.6. Quality Certification
4.7.7. Industry Standards
4.7.8. Bidder Qualifications
4.7.9. Relevant Services
4.7.10. Specific Skills and Experience
4.8. Details of Management and Key Personnel
4.9. Number of Proposals
4.10. Reference Projects
5. Evaluation & Award Criteria
5.1. Qualification Process
5.2. Evaluation Criteria
5.3. Confidentiality of evaluation
5.4. Determination of responsiveness
5.5. Correction of Errors
5.6. Clarification
5.7. Interference
5.8. Award Criteria
5.9. Most Economically Advantageous Proposal
5.10. Bidders Qualifications
5.11. Split contracts
5.12. Conformity to Specification
5.13. Product Liability Insurance
5.14. Estimated Quantities
5.15. Number of Suppliers
5.16. Tax certificates
5.17. Status of Parties
5.18. Contract Performance
5.19. Technical Obsolescence
5.20. Contract Termination
5.21. Request for Additional Information from Bidders
5.22. Cost of preparation
5.23. Acknowledgment of Receipt
5.24. Pre-Bid Conference
5.25. Discussions with Bidders
5.26. Amendments to the Invitation To Tender
5.27. Contractual Terms and Conditions
5.28. Amended
5.29. Bidders Rights to Withdraw Bid
5.30. Termination
5.31. Legal Review
5.32. Contract Deviations
5.33. Subcontractors
5.34. Conflict of Interest
5.35. Governing Law
5.36. Compliance with the Applicable Law
5.37. Presentation
5.38. Additional Costs
6. Appendix A - Terms and Conditions
6.1. Copyright / Intellectual Property Rights
6.2. Implementation
6.3. Financial Arrangements
6.4. Contract Award / Termination
6.5. Ownership
6.6. Framework of Agreement:
6.7. Site Visits
6.8. Alternative bid
6.9. Price basis
6.10. Validity Period
6.11. European Directive 92/50/EEC
6.12. Subcontracting
6.13. Contract Review
6.14. Indemnities and Sureties
6.15. Freedom of Information
7. Appendix B - Sample Format of Submission
7.1. Company details
7.2. Type of Company
7.3. Subsidiary Company, Associated Company or Parent Company
7.4. Directors, Partners, and Associates
7.5. Key Personnel
7.6. Financial Information and Bank Details
7.7. Additional Financial Statements
7.8. Bank details
7.9. References
7.10. Proposed Technical Solution
8. Appendix C - Checklist
9. Appendix D - Technical Setup
9.1. Internet Service Provider Details
9.2. Website Details
9.3. Network Infrastructure
9.4. Desktop
9.5. Servers
9.6. Protocols
9.7. Applications
9.8. Required Hardware
9.9. Background
9.10. Database Requirements
10. Appendix E - Features and Functionality Checklist
11. Appendix F - Certificate As To Canvassing
12. Appendix G - Contact Details
13. Appendix H - Declaration For Applicants
Free Invitation To Tender Template Templates Expression of Interest Template 
Clarification to Vendor Queries
The template is in Microsoft Word format and can be downloaded online for only $9.99. The template pack includes the following documents
Invitation To Tender template 57 pages
Expression of Interest template 11 pages Vendor Assessment 3 x worksheets 
Clarification to Vendor Queries
1 x worksheet
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