Communication Plan Template (MS Word)

Communication Plan Template (MS Word)

This Communication Plan template provides a framework for increasing, enhancing and improving communications among project stakeholders. Use this template to schedule and assign responsibilities. Specify the writers, audience, topics, delivery dates, deliv


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Communication Plan Template Communication Plan Template

This Communication Plan template provides a framework for increasing, enhancing and improving communications among project stakeholders. Use this template to schedule and assign responsibilities. Specify the writers, audience, topics, delivery dates, delivery mechanism, sensitive issues, resources and expected results.

  • Enhance transparency and accountability to customers, clients and the public

  • Provide a tangible benefit to customers by providing specific direction, measurable goals and implementable processes

  • Exchange messages and information with groups identified in the Communication Strategy

  • Identify the information and publicity measures necessary to bridge communication and information gaps

  • Reflect a strategic approach to communication measures and activities

This 30 page template pack also includes a Communication Matrix, Communication Schedule, Communication Plan Checklist, Feedback Form, Meeting Schedule and Responsibility Matrix.

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Communication Plan Template: Screenshots

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Chapter 1, Introduction

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Internal Communications

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External Communications

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Project Meetings

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Team Lead Meetings

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Information collection, Reporting and Distribution

Communication Plan: 6 Free Excel Templates

Communication Plan: Responsibility Matrix

Communication Plan: Meetings Schedule

Communication Plan: Feedback Form

Communication Schedule

Communication Matrix

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Communication Plan Template

Communication Plan: Table of Contents

1 Introduction
1.1 Purpose
1.2 Objectives
1.3 Scope
1.4 Document Maintenance

2 Roles and Responsibilities
2.1 Project Structure
2.2 Project Office
2.3 Steering Committee
2.4 Project Sponsor
2.5 Project Director
2.6 Project Manager
2.7 Project Team
2.8 Contractor/Vendor Project Team
2.9 External Stakeholders
2.10 Stakeholder Roles & Responsibilities
2.11 Stakeholder Contact Information
2.12 Stakeholder Information Requirements

3 Internal Communications
3.1 Informal Communications
3.2 Formal Communications
3.2.1 Status Meetings
3.2.2 Status Reports
3.2.3 Letters, Circulars and Memorandums

4 External Communications

5 Other Communications
5.1 News and Print Media
5.3 Dispute Resolution Process
5.4 Escalation Process
5.5 Problem/Defect Tracking Process

6 Project Meetings
6.1 Meeting Plan
6.2 Daily / Weekly Meetings
6.3 Team Leads Meeting
6.4 Individual Team Meeting
6.5 Project Office Meeting
6.6 Leadership Committee Meeting
6.7 Steering Committee Meeting
6.8 Monthly Extended Team Status Meeting
6.9 Executive Update Meeting
6.10 All Hands Meeting
6.11 Orientation Meeting
6.12 Communication Plan Web Page
6.13 Feedback

7 Information Collection, Reporting, and Distribution
7.1 Collection and Reporting
7.2 Distribution, Storage, and Disposition
7.3 Distribution Groups
7.4 E-mail Policy
7.5 Format and Styles Guide
7.6 Effectiveness
7.7 Changes

8 Communications Matrix

Communication Plan: Template Pack

The template is in Microsoft Word format and can be downloaded online for only $7.99. The template pack includes the following documents:

Communication Plan 30 pagesDownload Word template Communication Matrix 1 worksheet Communication Schedule 1 worksheet Communication Plan Checklist 1 worksheet Feedback Form 1 worksheet Meeting Schedule 1 worksheet Responsibility Matrix 1 worksheet

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